In this document, “we” and “our” refers to European Food Law Association (EFLA) of Avenue de Tervueren, 13a, Box 7; 1040 Brussels; Belgium.

EFLA is an international non-profit making association that has as its essential goal to study and to promote food law, as well as to contribute to its development and to its international harmonisation under conditions taking into account at the same time its specificity, its interdisciplinary nature and its special function, the protection of the consumers.

This Privacy Policy sets out how we collect, handle, process and store certain information about individuals.

These individuals, also knowns as “data subjects” can include EFLA members, business contacts and other people that the association has a relationship with or may need to contact.

EFLA is committed to handle personal data in compliance with applicable data protection laws, including EU Regulation 2016/679 on General Data Protection Regulation (GDPR). In particular, EFLA commits to only collect and process personal data that is: processed fairly, in a transparent way and based on valid legal grounds; obtained for specific lawful purposes; adequate, relevant and not excessive; accurate and kept up to date; not held for longer than necessary; protected in appropriate ways and not transferred outside of the European Economic Area (EEA), unless adequate protective measures are in place.

In this privacy policy, we describe what personal data we collect and process, for what purposes, on what legal grounds, who are the recipients, how long such data is retained, whether we transfer it to third parties, and what are your rights as data subjects.

What personal data do we collect?

EFLA may collect the following categories of personal data to the extent necessary to achieve the purposes outlined in this policy:

  • Identification data, such as name, forename, photo, national registration number
  • Contact data, such as email address, telephone number, postal address;
  • Personal information, such as age, date of birth, gender, marital status, citizenship;
  • Financial data, such as bank account details;
  • Education and profession and employment data, such as university, specialisation, function, skill sets, past employers;
  • In most instances, we collect personal data directly from the data subjects, but we may sometimes obtain personal data from third parties (such as from a public authority).

Why do we process personal data and on what basis?

As part of its general mission, EFLA processes personal data for the following purposes:

  • For general membership administration: EFLA has legitimate interests in the processing of personal data of EFLA members for the purpose of administering the membership and collecting membership fees. As an AISBL in Belgium (Association internationale sans but lucratif) EFLA is also bound by Belgian law with respect to the organisation of general assemblies.
  • For organising events and conferences: EFLA processes identification details of individuals who register to participate to events and conferences organised by EFLA for the purpose of managing the registration and participation to such events based on the necessity for EFLA to meet its obligations as organiser of the events under the general terms and conditions that are expressly accepted by the individuals and/or based on consent for certain personal data.

How long do we keep personal data?

EFLA will only keep personal data for the time that is strictly necessary to achieve the purpose(s) for which they were collected, e.g. for the duration of a contractual relationship or of a project, and for a period of time thereafter if so required by applicable law or if in the primary interests of the data subjects. EFLA does not transfer personal data outside of the EEA.

What are your rights as data subjects and how to exercise them?

As data subject, you have the following rights with respect to personal data we hold about you, subject to applicable legal restrictions:

  • Right of access to your personal data;
  • Right to rectification of incorrect or incomplete personal data;
  • Right to erasure of your personal data;
  • Right to restriction of processing of your personal data;
  • Right to data portability, i.e., the right to receive the personal data concerning you in a structured, commonly used and machine-readable format and to transmit those data to another controller;
  • Right to object to all or part of the processing, when legally allowed;
  • Right not to be subject to automated individual decision-making, including profiling within the limits set out by the law;
  • Right to withdraw consent at any time when we process your personal data based on your consent;
  • Right to lodge a complaint with a supervisory authority in the EU.

If you wish to exercise any of these rights or if you are not satisfied about how we protect your privacy, you should address your request by email together with a copy of your ID (which we will only use to verify your identity), to EFLA, as data controller at the following address:

EFLA will aim to respond to data subject requests within a maximum of 1 month of receipt of the request.